Track Every Piece of Equipment.
Protect Your Business.
Complete rental equipment management with RFID scanning, maintenance tracking, and auditable history — so you're always prepared, never scrambling.
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Complete rental equipment management with RFID scanning, maintenance tracking, and auditable history — so you're always prepared, never scrambling.
Get Started
GearMaintain is a rental equipment management system for businesses that rent gear — ice rinks, ski resorts, bowling alleys, bike shops, and more. It handles the full lifecycle of every piece of equipment you own: from check-out and check-in to maintenance tracking and retirement. With RFID scanner support and a mobile app, your team can manage everything right from the floor.
Everything you need to manage rental equipment at scale.
Track every item with serial numbers, RFID tags, categories, brands, and sizes. Know exactly what you have and where it is.
Scan RFID tags or look up serial numbers for instant check-out. Automatic duration tracking and status validation on every transaction.
Schedule deep checks, track repairs, and get automatic alerts when maintenance is due. Build a complete, auditable service history.
Real-time stats on equipment usage, maintenance trends, lifecycle distribution, and utilization reports with date-range filtering.
Manage multiple sites from one account. Role-based access ensures staff only see the locations they need.
iOS and Android app with barcode scanning, active rental management, and on-the-floor maintenance entry for your team.
Imagine you've been called to testify in a lawsuit. A customer was injured, and their attorney is claiming your equipment was faulty. Without GearMaintain, all you can offer is vague assurances — "we inspect everything when it goes out and when it comes back, and we make repairs as needed." That's not a defense. That's a liability.
With GearMaintain, you walk into that courtroom with data. You can state exactly how many hours that specific piece of equipment was in use, when it last received a deep maintenance check, and every repair made to it over its lifetime. You can describe your deep-check process in detail, backed by records. You can show that the equipment was inspected immediately after the incident, found to be in working order, and pulled from circulation — preserved exactly as it was.
That's the difference between scrambling and being prepared. GearMaintain builds a detailed, auditable history for every piece of equipment you own — tracking usage hours, enforcing maintenance intervals, and flagging gear for retirement when it reaches its lifetime limit. It's not just organization. It's protection.
GearMaintain works for any business that rents equipment.
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